Belt ladders per program
Define ranks and stripes for each program, whether that is kids karate, adult BJJ or kickboxing, and keep full promotion history for every student.
Martial arts app
Martial arts school software that keeps students on the mat
Set up your programs and belt ladders, let students check in at a front-desk tablet, and spot who has stopped showing up before they cancel. Every student is a contact in your CRM, so reminders, parent texts, membership billing and review requests all happen in one place.
- No credit charge today
- No contract
- Unlimited contacts
In short
Martial Arts Schools in SaaSVisionary: Belt ranks, kiosk check-in, attendance and memberships in one system. It is part of one platform that combines CRM, business phone, AI receptionist, messaging, automation and payments for small businesses and agencies. The Martial Arts Gym app is a paid add-on that works on every plan; our team activates it in your workspace on request. Every plan includes unlimited contacts and a 14-day free trial.
1Contact record per student, no second member list
One-timePurchase for the gym app
0Logins needed on the check-in tablet
14-dayFree trial on every plan
Why it matters
Three tools for one school
Many dojos and academies pay for member software, a texting tool and a billing system, each with its own list of students. A parent can text you a question while the attendance tool, which knows their child skipped the last two weeks, has no idea the conversation happened. And students rarely announce they are quitting; their attendance just fades until the cancellation arrives.
Industry apps
What you get with Martial Arts Schools
Promotion eligibility
The app flags students who are eligible based on classes attended since their last promotion and time at their current rank. The instructor still makes the call.
Front-desk kiosk check-in
Turn any tablet into a front-desk check-in point by loading its signed kiosk link; nobody has to log in. If a tablet goes missing, a single switch revokes all kiosk links together.
Class schedule and attendance
Publish a weekly schedule, record check-ins automatically and review an attendance log for each student and class.
Spot students going quiet
Attendance reporting highlights students whose visits are dropping, so you can reach out while there is still time.
Memberships on your Stripe
Sell recurring memberships through checkout. Access follows payment, and families update cards or cancel through the Stripe billing portal.
Parents and students in one inbox
Texts, emails and social messages thread together per contact, next to attendance and payment history.
Reviews after milestones
Send a trackable review request after a belt promotion or a first month of training, and see who actually left one.
How it works
Up and running in 4 steps
- 01
Add the gym app
Ask our support team to activate the Martial Arts Gym add-on. It works with your existing contacts right away.
- 02
Create programs and ranks
Set up each program with its belt ladder and stripes, then enroll students and record their current rank.
- 03
Put a tablet at the front desk
Open the kiosk link, publish your class schedule and let check-ins build the attendance log automatically.
- 04
Follow up with a purpose
Create a segment of students who have missed recent classes and send a friendly check-in text from your own number.
Catching a drifting student in time
At Summit Taekwondo, the head instructor checks the attendance report every Monday. A green belt who trained three times a week now has one visit in 14 days. The front desk sends a short text to the parent, the reply lands on the same record as the attendance history, and the student is back for Thursday's class.
- Attendance, messages and billing on one record
- Segments update automatically as check-ins change
- Win-back texts go out from your school's number
Bought once, not rented by feature
The gym app is a one-time purchase, so adding a program or a second class schedule does not move you to a pricier tier. The platform around it handles booking pages for trial classes, broadcast campaigns for events and belt tests, and memberships billed on your own Stripe account.
- Booking pages for free trial classes
- Broadcasts for tournaments, closures and gradings
- Recurring memberships with self-serve card updates
Plans & availability
The Martial Arts Gym app is a paid add-on that works on every plan; our team activates it in your workspace on request. Pricing depends on the app and the option you choose; ask our support team at support@saasvisionary.com for current prices. The Team plan covers the CRM, texting, scheduling, billing and reviews most schools use alongside it, and every plan includes a 14-day free trial.
Compare plansFAQ
Martial Arts Schools: frequently asked questions
What is the best software for a martial arts school?
It depends on your size and needs, but most schools want belt tracking, attendance, check-in, membership billing and a way to message students and parents. SaaSVisionary combines those in one system, with the gym app handling ranks and check-in and the CRM handling communication, billing and reviews.
How does kiosk check-in work?
Load the signed kiosk link on a tablet at the front desk and students can check themselves in without an account. Each check-in is written to the attendance log and counts toward promotion eligibility. If a link is ever shared by mistake, one button disconnects every kiosk at once.
Does the software promote students automatically?
No, by design. The app counts each student's classes since their last belt and how long they have held their current rank, and highlights anyone who has met the bar for grading. The instructor decides who tests and who earns the next belt; the software simply makes sure no eligible student is overlooked.
Do I need a separate member database?
No. A student is a CRM contact with an enrollment, so there is no second list to keep in sync. The parent who texts you, the payment history and the attendance record all sit on the same contact, which makes follow-up far simpler.
How are memberships billed?
Memberships are sold as recurring subscriptions through checkout and billed on your own Stripe account, so the money goes directly to you. Access is granted when a payment succeeds and removed when a subscription ends, and families manage their card or cancel through the Stripe billing portal.
Is the martial arts app included in the free trial?
Your 14-day trial covers the SaaSVisionary plan you choose, such as the CRM, messaging, calendars, payments and reviews on Team. The gym app is a paid add-on that our team activates for you. Pricing depends on the app and the option you choose; ask our support team at support@saasvisionary.com for current prices.
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Put every lead, call and payment in one place
Try the plan you choose free for 14 days. Switch plans or cancel any time from your billing settings.
- 14-day free trial
- No contract
- Unlimited contacts